The Galleries section allows the card owner to add visual, audio, video, and downloadable content to a digital VCard.
The programmed Gallery supports five content types:
Each gallery entry contains a selected Type, an optional Gallery Category, and either an uploaded media file or a YouTube address. The Gallery management table provides controls for editing and deleting each entry.
Gallery content can be used to present:
The Gallery Category section creates the organizational groups covered in Chapter 13.
The Galleries section contains the actual media.
Example:
A gallery entry can also be created without a category. Categories are optional, but they are recommended when the VCard contains several types or subjects of media.
From the dashboard:
The editor places Gallery Category and Galleries next to each other so categories can be created before media is uploaded.
On a phone or smaller screen, select the menu icon inside the VCard editor before opening the additional settings.
The Galleries screen contains an Add Gallery button and a table of saved entries.
The management table identifies each item by its:
The media link opens the uploaded file or external YouTube destination in a separate browser tab.
Each Gallery entry provides:
There is no separate View window. Use the displayed media link or open the public VCard to review the content.
The system maintains dedicated create, edit, update, and delete operations for Gallery entries.
Select Add Gallery.
The New Gallery window opens with:
The media field changes according to the selected Type.
For example:
Open the Type dropdown and select the format that matches the content you are adding.
The Type is required.
Do not select one type and upload another kind of content. For example, do not select Video for an audio recording or Image for a PDF document.
The system validates the uploaded media according to the selected Type.
Use the Category dropdown to assign the entry to an existing Gallery Category.
The list contains categories belonging to the current VCard and arranges them alphabetically.
Example:
The Category field is optional. Leave it blank when the entry should remain uncategorized.
Create missing categories through Gallery Category before opening the New Gallery form.
Select:
The form displays the Gallery image-upload control.
An image is required when creating a new Image entry.
The Gallery’s programmed image validation accepts:
Use one of these formats for reliable uploading.
Do not upload PDF, GIF, SVG, video, or document files under the Image type.
To add an image:
When the image is accepted, the New Gallery window closes and the entry appears in the Gallery table.
Use images that are:
Examples include:
The selected VCard template determines how the image is displayed.
For a consistent gallery, use images with similar proportions whenever practical.
Avoid mixing extremely tall portrait images with very wide landscape images unless the design has been previewed carefully.
Keep the primary subject away from the outer edges so important information is not lost when the image is resized or cropped.
When an image contains text, confirm that the words remain readable on a mobile phone.
Avoid uploading:
Use the File type for documents that visitors need to read or download.
Select:
The image-upload area is replaced by a YouTube URL field.
No video file needs to be uploaded when using this type.
Enter the complete YouTube video address.
Example:
Use the full public address copied from YouTube.
Do not enter:
The Gallery form is designed to receive the YouTube URL rather than an iframe embed tag.
Use a video that visitors are permitted to view.
A private YouTube video may not display for ordinary VCard visitors.
Before adding the link:
YouTube entries can be used for:
Choose videos that support the purpose of the VCard.
After selecting the Type, Category, and URL, select Save.
The Gallery table displays the YouTube Type and the saved link.
Open the link from the management table and review the public VCard to confirm that the correct video is connected.
Select:
The form displays an Upload File button.
Use this type for documents, reports, worksheets, spreadsheets, and other downloadable resources.
The programmed server validation accepts:
The browser’s file-selection window is configured to display these formats first:
Other programmed formats may not initially appear in the file picker unless the device’s file-type filter is changed.
For the simplest visitor experience, PDF is normally the preferred format for documents that should look the same on different devices.
To add a downloadable file:
The uploaded file is required when creating a new File entry.
Examples include:
Do not upload documents containing confidential customer, employee, financial, medical, or administrative information.
Anything attached to a public VCard should be treated as publicly accessible.
Give the file a meaningful filename before uploading it.
Better:
Less useful:
Clear filenames help visitors identify downloaded documents and make future Gallery maintenance easier.
Depending on the file format and visitor’s browser, selecting the file may:
The VCard does not control every device’s file-handling behavior.
Test important files on both desktop and mobile devices.
Select:
The form displays a video-upload button.
Use this type when the video file should be hosted directly through the VCard system instead of YouTube.
The programmed video validation accepts:
For the widest browser and mobile-device compatibility, MP4 is generally the most practical format.
Older formats such as FLV or WMV may upload successfully but may not play consistently in every modern browser.
The programmed maximum upload size is approximately:
The exact validation value is 100,040 KB.
Compress oversized videos before uploading.
A shorter and properly optimized video will normally load more efficiently for mobile visitors.
To add a video:
Large files may require more time to upload.
Do not select Save repeatedly while the file is still uploading.
For better performance:
A direct video upload can make the VCard slower when the file is large. YouTube may be more suitable for lengthy videos.
Use Video when:
Use YouTube when:
Select:
The form displays an audio-upload button.
Audio Gallery entries may be used for:
The upload control may display several audio extensions, but the programmed validation reliably accepts:
Use one of these three formats to avoid validation errors.
MP3 normally provides the most convenient balance between file size and browser compatibility.
The programmed maximum audio-upload size is approximately:
Compress very large audio recordings before uploading.
Long WAV recordings can become extremely large. Converting them to MP3 may make the file easier for visitors to load.
To add an audio entry:
Use headphones or reduce the device volume before testing audio in a public environment.
Before uploading:
Do not upload copyrighted music or recordings without authorization.
Before selecting Save, confirm that:
Select Save.
When the entry is accepted:
Select Discard to close the New Gallery window without saving.
Discard does not affect previously saved Gallery entries.
Any selected but unsaved upload will need to be selected again when the form is reopened.
Select the Edit icon beside the entry you want to change.
The Edit Gallery window opens with the current:
You can change the Type, Category, YouTube address, or uploaded media.
To move an item into a different category:
The media does not need to be recreated solely because its category changed.
To make the entry uncategorized:
The media remains in the Gallery but is no longer assigned to the previous category.
When the Type remains Image, the current image can remain unless a replacement is selected.
To replace it:
The replacement must be JPG, JPEG, PNG, or WEBP.
When the Type remains File, the current uploaded document can remain unless a new file is selected.
To replace it:
Use the same supported document formats described earlier in this chapter.
When editing a Video or Audio Gallery entry, prepare to select the media file again.
The programmed update validation requires a video or audio file during the update process, including when other information such as the Category is being changed.
Before opening Edit, make sure the original or replacement file is available on your device.
This requirement does not apply in the same way to unchanged Image and File entries.
The Type can be changed during editing.
For example:
When changing the Type, provide the media required for the new selection.
Example:
The previous media does not automatically convert into the new format.
To replace a YouTube video:
Make sure the replacement video is publicly available.
Select Save after completing the edits.
A success message confirms the update and the Gallery table refreshes.
Select Discard to close the window without saving the current changes.
Select the Delete icon beside the Gallery item.
Review the confirmation message and approve the deletion.
The system removes the Gallery record and clears its associated uploaded media.
Deleting a YouTube entry removes the saved link from the VCard but does not delete the original video from YouTube.
Before approving deletion, confirm:
The Gallery screen does not provide a visible recycle bin or restore control.
Use Edit instead of Delete when:
Editing preserves the Gallery entry while updating its content.
The Gallery form does not provide a visible Sort or Order field.
After adding several entries:
Do not assume the dashboard table order will always match every VCard template’s public presentation.
When the Gallery becomes large, divide it into meaningful categories.
Example:
A category can contain more than one media type when the items share the same subject.
A very large Gallery can make the VCard longer and slower to load.
Feature the strongest content and remove:
Use external websites or cloud-storage links for extensive archives when appropriate.
The complete Gallery is controlled through Manage Sections.
To display it:
Adding media does not replace the need to confirm that the Gallery section is publicly enabled.
To temporarily hide the Gallery:
The Gallery Categories and media entries remain stored.
This is useful while:
After saving Gallery content:
The selected VCard template determines the exact Gallery layout and controls.
Confirm that:
Confirm that:
Confirm that:
Confirm that:
Confirm that:
Confirm that:
Use:
Confirm that the image is not damaged and can be opened on your device.
Use one of the programmed document formats:
When the file does not appear in the selection window, change the file picker to show all supported files or use PDF, XLS, XLSX, or CSV.
Confirm that:
Converting the video to MP4 may resolve compatibility problems.
Use MP3, WAV, or OGG.
Although the chooser may show additional audio formats, the programmed validation reliably accepts those three.
Also confirm that the file is below approximately 100 MB.
The update form requires the media file for Video and Audio entries.
Select the original or replacement file before saving the edit.
Confirm that:
Confirm that:
Edit the Gallery entry and select the correct Category.
Confirm that the category belongs to the current VCard and that the revised entry was saved.
After editing or deleting:
Before completing the Galleries section, confirm that:
At the end of this chapter, the user should understand how to add, categorize, edit, test, and delete Gallery images, YouTube videos, downloadable files, uploaded videos, and audio recordings.