72.1 Payslips Overview

The Payslips workspace provides permission-controlled access to employee payroll results. Depending on your account permissions, you may be able to view your own Payslip information, review broader Payslip records, create or edit Payslips, generate files, download results, or close a Payslip.

72.2 Opening Payslips

When available to your account, open HR & Payroll and select Payslips.

The Payslip list can contain information including:

• The Payslip record.
• The payroll period or month.
• The applicable range.
• The person who created the record.
• The creation date.
• The current Payslip status.

72.3 View Own Access

A user with View Own access can be limited to the Payslip information belonging to that user's permitted scope.

Work only with the records displayed to your account and do not use downloaded information from another user as a substitute for direct access.

72.4 Reviewing a Payslip

1. Open the correct Payslip.
2. Confirm the employee.
3. Confirm the payroll month or period.
4. Review earnings and other displayed amounts.
5. Review applicable Commission, Bonus/KPI, Deduction, Insurance, and other payroll components.
6. Confirm the calculated total or Net Pay information presented.
7. Investigate unexpected values before finalizing the Payslip.

72.5 Creating or Editing a Payslip

When your account has the corresponding create or edit permission, the detailed Payslip interface provides a Save operation.

Use create or edit access only after the underlying employee and payroll information has been reviewed. A Payslip should represent the applicable payroll period rather than serve as an unrelated adjustment ledger.

72.6 Creating the Payslip File

The Payslip detail interface includes a Create file operation.

Use this action when the Payslip data is ready to be rendered into its file-based output. Review the information before generating the file so the exported result reflects the intended employee and period.

72.7 Downloading a Payslip

The Payslip workflow supports downloading generated Payslip information, including PDF-based output where available.

1. Open the intended Payslip.
2. Confirm the employee and period.
3. Review the current status.
4. Generate the file first when required by the workflow.
5. Select the available Download operation.
6. Open the downloaded file and verify that it is the expected Payslip.

72.8 Payslip Status

The Payslip list records its status, including open and closed states used by the payroll workflow.

Status is important because certain actions depend on whether the Payslip remains open for work or has been closed.

72.9 Closing a Payslip

Users with the required edit access can be presented with a Payslip closing action.

Closing should occur only after the payroll information has been reviewed.

1. Open the Payslip.
2. Confirm the employee and payroll period.
3. Review the underlying payroll components.
4. Resolve known discrepancies.
5. Create or review the Payslip file when appropriate.
6. Select Payslip closing.
7. Verify the resulting status.

72.10 Reopening Status Where Available

The source also supports changing an eligible closed Payslip back to its opening state where the required operation is available to the user.

Reopen a record only when legitimate payroll work requires further correction. Do not reopen a completed period without a clear business reason.

72.11 Missing Physical File

If the stored physical Payslip file is unavailable, the application can warn that the physical file has been deleted.

When this occurs, return to the Payslip workflow and verify the source payroll data before generating a replacement file where the normal operation permits it.

72.12 Protecting Payslip Files

• Download only Payslips you are authorized to access.
• Verify the employee before sharing a file.
• Do not leave Payslip files on shared or unmanaged devices.
• Confirm recipients before sending payroll documents.
• Do not rename files in a way that misidentifies the employee or period.

72.13 Best Practices

• Review source payroll records before editing a Payslip.
• Confirm employee and period every time.
• Use Save before creating the final file.
• Verify downloads before distribution.
• Close a Payslip only after review is complete.
• Preserve employee payroll confidentiality.